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AI-assisted security guard management software

EVERY SHIFT. EVERY SITE. EVERY ROLE. ONE PLATFORM.

Run your security business with the field, the office, and the client connected. Guardix brings scheduling, attendance, patrols, reporting, dispatch, workforce management, and finance into one platform—supported by AI that helps your team find answers, prepare work, verify clock-ins, and write clearer reports.

Give officers the tools to document the work. Give managers the context to lead it. Give clients visibility into the service you deliver.

Book a Guardix Demo Explore All Modules
  • AI & Automation
  • Security Operations
  • People & Workforce
  • Finance & Growth
  • Connection & Access

One platform

Open the gate to a new world of security.

Every new site adds people to schedule, instructions to communicate, activity to review, and a client to keep informed. Guardix connects those responsibilities around the same officers, shifts, and service records.

Move from the assignment to its patrol evidence, from an incident to its follow-up, and from recorded work to the financial review behind it. Build an operation your team can follow—and a service your client can see.

Guardix AI

Put AI to work where it makes a difference.

Ask for the context you need.

Use Guardix AI assistance for supported questions about connected shifts, sites, incidents, and approved policies. Help authorized users find the information behind the next decision.

Prepare the next schedule with Nova.

Bring AI assistance to schedule preparation and open-shift work. Review the roster, site requirements, and proposed assignments before publishing the coverage.

Organize payroll preparation with Ledger.

Give finance an AI-assisted starting point for the supported payroll workflow. Review recorded hours, configured pay rules, and approved adjustments before authorizing the next step.

Support dispatch with Atlas.

Bring available incident and location context into response preparation. Let authorized dispatchers assess the resources, direct the action, and follow the response timeline.

Verify the start of the shift.

Use enabled AI face and uniform checks alongside location information at clock-in. Give supervisors evidence to review when an arrival needs attention.

Make reporting and training easier to prepare.

Refine incident and activity-report wording from recorded observations. Generate draft quizzes from company training content. Your team reviews the facts and material before sharing or assigning the result.

See Guardix AI in Action

All modules

Explore the modules behind your operation.

Choose the workflow your team needs, then see how it connects with the rest of Guardix. Each module has its own page, with practical features, the relevant AI support, and the next step for your business.

Every Guardix module, in one place. Pick a category to narrow the list.

Guardix AI AssistantAsk about connected shifts, sites, incidents, and approved instructions. Get context that helps your team take the next step.Open page
Guardix AI AgentsPut Nova, Ledger, and Atlas behind scheduling, payroll preparation, and dispatch—with review built into the workflow.Open page
Workflow AutomationKeep recurring reminders, notifications, and preparation moving through the routines your company configures.Open page
Automated Client ReportingGive clients approved daily, weekly, or monthly updates through a reporting schedule you control.Open page
Operations DashboardSee shift status, attendance, site activity, incidents, and follow-up responsibilities in one working view.Open page
Scheduling & Open ShiftsBuild site schedules, manage open posts, and use Nova assistance to prepare coverage for review.Open page
Time & AttendanceConnect recorded hours and attendance exceptions to payroll preparation and approved billing workflows.Open page
AI Clock-In VerificationBring AI-assisted face and uniform checks together with location context at the start of a shift.Open page
GPS Tracking & GeofencingGive supervisors and dispatch available on-duty location and geofence context for field coordination.Open page
NFC & QR Tours and PatrolsDocument NFC or QR checkpoints with the photos and answers required for each patrol.Open page
Incident ReportingCapture the event and evidence, refine wording with AI, and coordinate the next authorized action.Open page
Hourly & Daily Activity ReportsTurn shift observations into site-specific hourly and daily reports, with AI assistance for clearer writing.Open page
Reporting & AnalyticsReview operational records across sites and periods, supported by available AI report and incident summaries.Open page
Post Orders & AcknowledgmentsPut approved duties and instructions within reach, and keep required acknowledgments connected to the assignment.Open page
Tasks & RemindersGive every responsibility an owner, supporting details, a due date, and a visible next step.Open page
Dispatch CoordinationConnect incoming issues, officer context, location, and response updates with available Atlas assistance.Open page
SOS & EscalationGive officers a mobile route to request urgent assistance under your company's response procedure.Open page
Clients & Post SitesKeep contacts, properties, instructions, service details, and account access connected to each client and site.Open page
Operational Alerts & Activity GapsBring configured late arrivals, activity gaps, and other shift exceptions into the responsible team's view.Open page
Employee Profiles & OnboardingBring employment details, qualifications, documents, and onboarding context into one workforce record.Open page
Recruiting & Candidate ManagementOrganize candidates, interviews, status changes, and follow-up through the path to onboarding.Open page
Documents & CertificationsReview workforce uploads through table, gallery, and preview views, with supporting document images together.Open page
Compliance OversightConnect requirements with documents, training, acknowledgments, and assigned follow-up for authorized review.Open page
Training & AI QuizzesBuild company learning, generate draft quizzes with AI, and review assigned training progress.Open page
PTO & Leave ManagementOrganize leave requests and decisions, then keep approved availability changes connected to coverage planning.Open page
Correspondence & Employee SignaturesPrepare employee notices, personalize approved templates, and track configured signature and acknowledgment steps.Open page
Team Feeds & AnnouncementsSend updates to the right person, role, department, site, client team, shift team, or company audience.Open page
Recognition & PerformanceRecord recognition, feedback, and coaching follow-up alongside the officer context behind the conversation.Open page
Equipment & InventoryTrack equipment, uniforms, assignments, and returns around the people and resources using them.Open page
Payroll PreparationConnect recorded hours and configured pay rules with Ledger-assisted preparation and finance review.Open page
Invoicing & Multiple Service RatesPrepare client and site billing with multiple service rates, approved hour sources, and configured billing periods.Open page
Expenses & Cost AllocationCapture receipts, route approvals, and allocate costs to the clients, sites, people, and resources they support.Open page
Employee ReimbursementsGive employees a connected claim process, with receipts, policy guidance, approval, and visible review status.Open page
Client & Site ProfitabilityReview eligible revenue, labor, and allocated costs by client and site before the next business decision.Open page
Proposals & PricingPrepare service offers with pricing tables, templates, and variables, then track approval and follow-up.Open page
Contracts & E-SignaturesBuild approved agreements, send through multi-signer electronic signature workflows, and follow document progress.Open page
Templates & VariablesReuse approved proposals, contracts, and correspondence while personalizing details with supported variables.Open page
CRM & Follow-UpsKeep prospects, notes, proposals, and follow-up responsibilities connected from inquiry to approved service.Open page
Client Portal & AccessShare the reports, incidents, and site information each client is authorized to see.Open page
Guardix Mobile AppOne app for officers, managers, admins, and clients. Each account receives the access its role allows.Open page
Walkie-Talkie & Team CommunicationKeep enabled voice and messaging channels close to dispatch, supervision, and the mobile field workflow.Open page
Roles & PermissionsControl user, role, client, and site access across the operation.Open page
Integrations & Data ConnectionsPlan supported connections and exports for the operational and financial handoffs your business needs.Open page

Mobile app

One app. Four roles. Access wherever work takes you.

Officers, managers, admins, and clients use one Guardix mobile app. Each person signs in with their own account and receives the tools, information, and actions their assigned access allows.

Officers can follow the shift and document field activity. Managers can review the operation and direct follow-up. Admins can oversee the enabled business workflows. Clients can view the service information your company shares.

Keep the next report, instruction, approval, or client update within reach on supported devices with connectivity.

Explore the Guardix Mobile App
Download on theApp StoreGet it onGoogle Play

Connected

From the next shift to the next client conversation.

  1. 1

    Prepare the service.

    Connect the client, site requirements, officer records, schedule, and training.

  2. 2

    Document the delivery.

    Record attendance, patrol evidence, activity, incidents, and response updates.

  3. 3

    Review the business.

    Check the eligible hours, billing, expenses, and financial context.

  4. 4

    Keep the client informed.

    Share approved reports and site information through the client experience and configured reporting schedule.

Managed dispatch

Add a 24/7 dispatch team to the operation.

For companies that need people behind the dispatch workflow, Guardix also offers a separately scoped managed dispatch service. Get support with incoming calls, attendance follow-up, authorized replacement coordination, and post-order understanding under your company's procedures.

Explore 24/7 Managed Dispatch

FAQ

Frequently asked questions

What is Guardix?

Guardix is a security guard management platform that connects field operations, workforce management, client visibility, and business workflows. Its AI assistance supports defined tasks such as report refinement, quiz preparation, scheduling, payroll preparation, and dispatch coordination.

Who uses the Guardix platform?

Officers, managers, administrators, and clients use the tools relevant to their responsibilities. Role, user, client, and site permissions determine each account's access.

Can we focus the demo on the modules we need?

Yes. Bring the workflows you want to improve—such as open-shift coverage, patrol reporting, employee documents, or multi-rate client billing—and explore the relevant module configuration with the Guardix team.

How does AI fit into the operation?

AI helps prepare work, find connected information, and improve report wording in the workflows that support it. Authorized staff review important details and approve the next operational, financial, or client-facing action.

How is managed dispatch different from the dispatch module?

The dispatch module supplies the connected software workflow. Managed dispatch adds a separately scoped team to handle agreed calls, follow-up, coordination, and escalation responsibilities for your company.

Get started

Give your security business the connection it needs to grow.

Bring the people, posts, records, and business decisions together. See how Guardix can support the way your company schedules, supervises, documents, and delivers security service.

Book a Guardix Demo Explore Your Modules