Claims with the evidence attached.
Submit the amount, date, category, business purpose, and receipt through the available web or mobile workflow. Keep supporting notes with the request.
Security guard expense reimbursement software
FROM RECEIPT TO REVIEW. A CLEARER REIMBURSEMENT PROCESS.
Give employees a straightforward way to claim approved business expenses. Guardix brings submission, receipts, policy guidance, approval, and status into one process. Employees know what to provide, managers know what to review, and finance can distinguish an approved claim from one that still needs attention.
Employee Reimbursements
A clearer process for the employee who paid.
Reimbursement questions often start with missing evidence or uncertainty about policy. Guardix keeps the claim and its supporting details together, so the next step is easier to understand. Replace scattered receipt messages with a record that the employee, reviewer, and finance team can follow.
Context for travel and vehicle costs.
Record the supported mileage, vehicle, and travel details when relevant. Tie the claim to the employee and the business activity behind it.
Approval aligned with responsibility.
Route requests to the configured reviewers and thresholds. Let approvers review the evidence, request clarification, and record the decision.
A visible status from submission to handoff.
Keep the claim's review status available to authorized users. Finance uses approved information in the reimbursement processing or export workflow enabled for your company.
01 / 04
Claims with the evidence attached.
Submit the amount, date, category, business purpose, and receipt through the available web or mobile workflow. Keep supporting notes with the request.
02 / 04
Context for travel and vehicle costs.
Record the supported mileage, vehicle, and travel details when relevant. Tie the claim to the employee and the business activity behind it.
03 / 04
Approval aligned with responsibility.
Route requests to the configured reviewers and thresholds. Let approvers review the evidence, request clarification, and record the decision.
04 / 04
A visible status from submission to handoff.
Keep the claim's review status available to authorized users. Finance uses approved information in the reimbursement processing or export workflow enabled for your company.
Fuel claimK. Brooks
Amount$28.14
TripHarbor Point → Pier 9
DateOct 12
ReceiptOdometer
Trip
Distance0 miRate$0.67Claim$28.14
Approver
Fuel under $50Site supervisor
GAGrace AdeyemiSupervisor · Harbor Point
SubmittedOct 12ReviewedOct 13ApprovedOct 13Handed offOct 15
Guardix AI
Make reimbursement policy easier to find.
Use Guardix AI guidance to surface your approved reimbursement instructions. Employees can ask about receipt requirements, the submission process, or the policy that applies to a work expense. Reviewers can use the same source when checking a request. AI helps people find the instructions; your authorized team determines eligibility and approves the claim through the configured workflow.
Example · a practical example
An officer buys an approved work item, submits the receipt from the mobile app, and adds the business purpose. The manager checks the claim and records a decision so finance can take the approved next step.
How it works
How it works
- 1
Submit the claim.
Add the expense, receipt, and work context.
- 2
Review the request.
Let the assigned approver check policy and supporting evidence.
- 3
Complete the handoff.
Give finance the approved claim information and keep its status visible.
FAQ
Frequently asked questions
Can employees submit receipts from the Guardix app?
Yes, through the enabled expense workflow and their assigned access. Keep the receipt and required details with the claim.
Who approves a reimbursement?
Your company configures the review responsibilities and any supported thresholds. Authorized reviewers assess the claim before finance uses it in the enabled processing workflow.
Next step
Give every claim a clear next step.
Make employee expense requests easier to submit, review, and follow in Guardix.
Related
Works well with
Expenses & Cost AllocationCapture receipts, route approvals, and allocate costs to the clients, sites, people, and resources they support.Open page Employee Profiles & OnboardingBring employment details, qualifications, documents, and onboarding context into one workforce record.Open page Guardix Mobile AppOne app for officers, managers, admins, and clients. Each account receives the access its role allows.Open page