Multiple services. The right rates.
Set the service and rate structure for each client or site. Organize regular, overtime, holiday, and custom charges around the agreement your company approves.
Security guard invoicing software
BILL THE WORK THE WAY YOUR CONTRACT REQUIRES.
Turn completed service into an invoice your client can understand. Guardix brings client agreements, site details, service rates, billing periods, and approved hour sources into one workflow. Prepare recurring invoices with less repetitive setup, review the charges, and give your team a reliable path from scheduled work to billing.
Invoicing & Multiple Service Rates
Your contracts have different rates. Your billing should keep up.
One client may need standing guards, mobile patrols, event coverage, and premium holiday service. Guardix helps you organize those services without forcing them into one rate. Keep the billing arrangement connected to the work, so finance can review what belongs on each invoice.
Choose the right billing basis.
Use the configured scheduled, fixed, recorded, or manually entered billing inputs for the service. Keep the source clear so reviewers know how a charge was prepared.
Billing periods that fit the agreement.
Prepare weekly, biweekly, or custom-period invoices. Apply the configured payment terms, taxes, discounts, and billing rules, then review the result before sending.
A connected financial record.
Carry client, site, and service context into invoice preparation. Use the eligible revenue data alongside labor and allocated costs when reviewing profitability.
01 / 04
Multiple services. The right rates.
Set the service and rate structure for each client or site. Organize regular, overtime, holiday, and custom charges around the agreement your company approves.
02 / 04
Choose the right billing basis.
Use the configured scheduled, fixed, recorded, or manually entered billing inputs for the service. Keep the source clear so reviewers know how a charge was prepared.
03 / 04
Billing periods that fit the agreement.
Prepare weekly, biweekly, or custom-period invoices. Apply the configured payment terms, taxes, discounts, and billing rules, then review the result before sending.
04 / 04
A connected financial record.
Carry client, site, and service context into invoice preparation. Use the eligible revenue data alongside labor and allocated costs when reviewing profitability.
Invoice 1042Harbor Point
Guard post$24.50 / h · 320 h$7,840
Mobile patrol$30 / visit · 48$1,440
Holiday premium$36.75 / h · 16 h$588
Total$9,868
SentBilling basis
ScheduledActualFixed
$7,840$8,036$7,800
Guard post · this periodBilling period
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WeeklyBiweeklyMonthly
Harbor Point GroupAccount
Invoice 1041Paid
Invoice 1042Sent
Guardix AI
AI-supported operations. Rule-based billing you control.
Enabled Nova assistance can help your operations team address open shifts, while Ledger supports payroll preparation. Invoicing brings the resulting eligible work records into a billing workflow governed by your configured rates and agreements. Your finance team reviews the hours, charges, and exceptions before sending. That connection makes AI useful upstream while keeping commercial decisions with the people responsible for them.
Example · a practical example
A client buys weekday guard coverage and weekend patrols at different rates. Finance prepares the billing period with both services, checks an approved holiday charge, and sends an invoice that reflects the agreement.
How it works
How it works
- 1
Configure the agreement.
Set the client, site, services, rates, billing period, and terms.
- 2
Prepare the charges.
Use the approved billing inputs and review any exceptions.
- 3
Send with confidence.
Approve the invoice and keep its revenue connected to business reporting.
FAQ
Frequently asked questions
Can one client have multiple service rates?
Yes. Structure the configured billing around the services and sites in the client's agreement, including the supported premium or custom charges.
Can we bill scheduled or recorded hours?
Use the billing basis configured for the service, including scheduled, recorded, fixed, or manual inputs. Your team can review the source before approving the invoice.
Next step
Make the next invoice easier to stand behind.
Bring service rates, approved work, and client billing together in Guardix.
Related
Works well with
Clients & Post SitesKeep contacts, properties, instructions, service details, and account access connected to each client and site.Open page Contracts & E-SignaturesBuild approved agreements, send through multi-signer electronic signature workflows, and follow document progress.Open page Client & Site ProfitabilityReview eligible revenue, labor, and allocated costs by client and site before the next business decision.Open page