The best security guard management software in 2026
Seven tools security guard companies use to run scheduling, patrols, reports, clients and pay, compared on what each company's own website says. Guardix is one of them, and we wrote this page.
By the Guardix team. Facts checked November 3, 2026.
Guardix wrote this page, and Guardix is one of the products on it, so read it as a vendor's guide, not independent research. We did not test the other products hands-on. Everything about them comes from their own public websites, read on November 3, 2026, with a link next to each statement.
Quick answer
There is no single best tool for every guard company. Guardix (our product), Belfry and GuardsPro each document every row of the table below. Guardix puts scheduling, geofenced clock-in, NFC, QR and GPS tours, reports, a client portal, dispatch, invoices and payroll files in one app. Belfry is the one to look at if you want payroll run for you, with direct deposit and tax filing. GuardsPro has the lowest published starting price, with scheduling, dispatch and invoicing sold as add-ons. TrackTik and TEAM Software aim at large operations and quote prices on request.
Top three, for different needs
- 1. Best for one app for the whole operation
Guardix
Scheduling, geofenced clock-in, NFC, QR and GPS tours, reports, a client portal, invoices and payroll files in one system, for managers, officers and clients.source
- 2. Best for payroll run inside the same system
Belfry
Belfry runs payroll itself, with gross-to-net calculations, direct deposit and tax filing, synced to approved timesheets.source
- 3. Best for the lowest published starting price
GuardsPro
Essential is $5 per user per month on the monthly tab, from 3 users; scheduling, dispatch and invoicing are add-ons.source
Features and pricing compared
What each company's own website says today. “Not published” means we could not find it on their site, not that the product lacks it. Guardix's column comes from our own fact sheet.
| Guardix | Belfry | TrackTik | TEAM Software | GuardsPro | OfficerReports | Novagems | |
|---|---|---|---|---|---|---|---|
| Made for security companies | Yes. Built for security guard companies and their clients.source | Yes. Says it was built for the security industry, not adapted from retail tools.source | Yes. For security firms and in-house security teams.source | Yes, and for cleaning companies too: built for companies with over 100 employees.source | Yes. Aimed at small to medium security firms.source | Yes. Built by a security guard company owner.source | Yes. Built for security companies with 10 to 1,500+ guards.source |
| Scheduling | One-off, recurring and template shifts, with a preview that warns about gaps before you publish.source | Shows overtime as you build, before the schedule goes out.source | AI-assisted scheduling with live attendance across every site.source | Matches qualified employees to shifts automatically (WinTeam).source | Yes, as a paid add-on (Scheduler), with open shifts and shift status.source | Online scheduling with alerts for open posts; officers see schedules on any device.source | Drag-and-drop shift scheduling.source |
| Clock-in tied to the site (GPS or geofence) | By default an officer outside the site's geofence cannot clock in. You can relax this, and outside clock-ins are flagged.source | Geofenced clock-ins tie each punch to the job site.source | Clock-ins GPS-verified, NFC-confirmed and timestamped from the phone.source | Verifies employee location through geofencing (WinTeam).source | You can force guards to clock in only inside the geofence.source | GPS-verified clock-in, with alerts when officers are not clocked in on time.source | Guards can clock in only inside the site's geofence.source |
| Guard tours with checkpoints | Tours on set days and times, or repeating during a shift, with reminders; skipped checkpoints are recorded.source | Tours on a recurring schedule; every scan is timestamped and mapped.source | Step-by-step tours in the guard app, with proof clients can see in real time.source | QR and NFC checkpoints, and Bluetooth beacons in large facilities (Lighthouse).source | Site tours assigned to guards.source | Guard tours, with an exception report of what was not done.source | NFC tag or QR code checkpoints at patrol points.source |
| Incident reports | Officers file reports in the app while clocked in. Each new site starts with incident forms such as Trespassing and Vandalism.source | Incident reporting in the mobile app.source | Mobile incident reporting, with AI report writing.source | Standardized incident reports with escalation rules (Lighthouse).source | Incident reports with instant notifications.source | Incident reports emailed to clients and available online.source | Incident reports from the app with photos, GPS position and time attached.source |
| Client portal | Clients see their sites, post orders, reports, schedule, time cards and invoices; client roles control what each one sees.source | Clients see operations, incident reports and officer activity in real time.source | Automated client portals with patrol, incident and report data.source | A web portal for client work requests (eHub).source | Clients see reports, tracking history, schedules and post orders.source | Clients see their own reports online; you can review reports before they do.source | Clients log in to see reports.source |
| Post orders | Officers acknowledge each version, optionally with a signature; managers see who has not.source | Officers confirm post instructions at clock-in.source | Not published. Not described on the two pages we could open. | Not published. Post orders are not described. | Guards receive and acknowledge post orders in the app.source | Post orders available to officers, plus an AI agent that answers questions from them.source | Tasks and post orders pushed to each worker's phone.source |
| Dispatch of calls to officers | Dispatchers log calls as tickets with site, priority and incident type and assign officers, who mark their arrival and close the ticket in the app.source | Shows the closest officer to send and tracks the response.source | Every alert, dispatch and patrol on one command-center screen.source | Not published. Dispatch is not described. | Paid add-on (Dispatcher): log calls from several sources and assign guards.source | Not published. Dispatch is not described. | Shows who is on duty, qualified and closest, then dispatches and notifies them.source |
| Payroll | A payroll run downloads as an Excel or PDF file.source | Runs payroll itself: gross-to-net, direct deposit and tax filing.source | Payroll preparation with complex pay rates and blended overtime.source | Runs payroll, with direct deposits and online pay stubs (WinTeam).source | Paid add-on: payroll reports exported in one click; it does not say it runs payroll itself.source | Calculates payroll from clock records and exports it to processors such as ADP PayForce or PayChoice.source | Calculates regular, overtime and holiday pay and exports timesheets to your payroll provider.source |
| Client invoicing | Invoices built from clocked hours, scheduled shifts or the contract, emailed to the client as a PDF.source | Invoices filled from approved timesheets, shifts and contract rates; ACH and card payments.source | Invoices generated per contract rules.source | Invoices generated from completed shifts and services.source | Paid add-on (Invoicer): invoice totals from timesheets, in several currencies.source | Calculates invoice amounts from clock-in records; sending invoices is not described.source | Not published. Client invoicing is not described. |
| Mobile app for officers | One app for officers, managers and clients, on iPhone and Android.source | An officer mobile app; the pages we read do not name iPhone or Android.source | Guard app on iOS and Android.source | An all-in-one mobile app.source | Guard app on Android and iOS.source | Apps on the Apple App Store and Google Play.source | iOS and Android.source |
| Pricing | Published on the Guardix pricing page, per user per month.source | Not published. Belfry charges per employee per month, billed for active employees only, and gives prices on a demo call.source | Not published. TrackTik is quoted for each operation; a specialist follows up on a pricing request.source | Not published. TEAM asks buyers to contact it about pricing.source | Published: Essential $5, Advanced $8 and Professional $10 per user per month on the monthly tab ($4.25, $6.80 and $8.50 on the annual tab), from 3 users. Scheduler is a $2 add-on; Payroll, Dispatcher, Invoicer and others are $1 each per user per month.source | Published per site, not per user: $70 a site a month for 2 to 15 sites, $65 for 16 to 50 and $60 for 51 to 100, with unlimited officers. A Mobile Patrol plan is $40 a site, or $600 a month for unlimited sites.source | Not published: billed per active user, month to month, after a quote. A 14-day free trial (card required).source |
| How we score | 11 of 11 documented | 11 of 11 documented | 10 of 11 documented | 9 of 11 documented | 11 of 11 documented | 10 of 11 documented | 10 of 11 documented |
How we score
- Each guide picks the features that matter for one need, the rows of its table.
- A product scores one point for each row its own website documents, with a link you can open. The score is counted from the table, cell by cell; nobody typed it in.
- “Not published” scores nothing. It may mean the website does not say, not that the product lacks it: ask the company.
- Guardix's points come from our own fact sheet, checked against the Guardix app. A “No” in Guardix's column is something it does not do today.
- The score shows what is documented, not how well a product works. We did not test the other products hands-on, and we do not rank them by quality.
- Prices are shown as each company publishes them and are not scored.
Short reviews
Guardix
Guardix is software for security guard companies: a web app for managers, a client portal, and one mobile app for officers, managers and clients on iPhone and Android.source
A strong all-round choice for small and mid-size guard companies that want field work, clients and billing in one app.
What it does well
Limits
- No direct connection to payroll or accounting software today: a payroll run downloads as an Excel or PDF file.source
- No import of employees, shifts or schedules: officers are invited from the Employees page.
Pricing: Published on the Guardix pricing page, per user per month.source
Belfry
Belfry describes itself as security guard management software that puts scheduling, payroll, field activity and billing in one system.source
A good fit if payroll and billing are your biggest pain, and you are happy to get a price on a demo call.
What it does well
Limits
- No published prices: per employee per month, quoted on a demo call.source
- QR checkpoints and shift swaps are not described on its site.
Pricing: Not published. Belfry charges per employee per month, billed for active employees only, and gives prices on a demo call.source
TrackTik
TrackTik is Trackforce's security workforce management platform. It connects guarding work in the field to the financial back office in one system.source
Aimed at large security firms and in-house security programs that want a command center and deep back-office connections.
What it does well
Pricing: Not published. TrackTik is quoted for each operation; a specialist follows up on a pricing request.source
TEAM Software
TEAM Software provides an ERP system for cleaning, security and facilities management companies.source
Built for large cleaning and security contractors that want a full ERP with accounting, payroll and HR.
What it does well
Pricing: Not published. TEAM asks buyers to contact it about pricing.source
GuardsPro
GuardsPro calls itself a cloud-based security guard management platform for running operations and communication between the company, its guards and clients.source
The lowest published entry price, if you add only the modules you need.
What it does well
Pricing: Published: Essential $5, Advanced $8 and Professional $10 per user per month on the monthly tab ($4.25, $6.80 and $8.50 on the annual tab), from 3 users. Scheduler is a $2 add-on; Payroll, Dispatcher, Invoicer and others are $1 each per user per month.source
OfficerReports
OfficerReports describes itself as an all-in-one tool for security guard companies that combines guard tour tracking, paperless reporting and scheduling.source
Simple per-site pricing with unlimited officers, strongest on tours and paperless reports.
What it does well
Limits
- NFC tags work only on Android phones.source
- Dispatch and officer license tracking are not described on its site.
Pricing: Published per site, not per user: $70 a site a month for 2 to 15 sites, $65 for 16 to 50 and $60 for 51 to 100, with unlimited officers. A Mobile Patrol plan is $40 a site, or $600 a month for unlimited sites.source
Novagems
Novagems is security management software for security companies: shift scheduling, GPS tracking of guards, checkpoint tours and incident reports.source
A security-specific option with scheduling, tours, dispatch and a client portal, priced by quote.
What it does well
Pricing: Not published: billed per active user, month to month, after a quote. A 14-day free trial (card required).source
Buyer's guide
Start from your week, not a feature list
Write down what happens in a normal week: who builds the schedule, how officers clock in, how patrols are proven, how reports reach clients and how hours become pay and invoices. Then ask each vendor to show those steps with your sites.
Check proof of service end to end
Clients pay for proof. Follow one shift from clock-in to tour checkpoints to the report the client receives, and check what the client sees without calling you.
Ask where the money steps live
Payroll and invoicing are often add-ons, a higher plan, or a file you download. Ask exactly how hours reach your payroll provider and your invoices, and what that costs.
Price the whole bill
Ask for a written quote for your number of officers, managers and sites, with add-ons, setup fees, hardware such as NFC tags, and minimum contract length.
Run a pilot at one site
Put real officers on it for two weeks before you move everyone. Officers who struggle with the app will stop using it, and the reports stop with them.
Questions and answers
- What is security guard management software?
- Software that runs a guard company's daily work in one place: schedules and clock-ins, patrols and checkpoints, incident and activity reports, what clients see, and the hours that become payroll and invoices.
- Which security guard management software publishes its prices?
- On November 3, 2026, GuardsPro and OfficerReports published prices on their websites, and Guardix publishes its plans on its pricing page. Belfry, TrackTik, TEAM Software and Novagems give prices on request.
- Is Guardix the best choice?
- It depends on what you need, and Guardix wrote this page, so weigh that. Guardix documents every row of this table, as do Belfry and GuardsPro (some rows as add-ons), but Guardix has no direct connection to payroll or accounting software today. If you want payroll run for you, look at Belfry; if you are a large contractor that needs an ERP, look at TEAM Software or TrackTik.
- How did you score these products?
- Each product gets one point for each row of the table that its own website documents, with a link. The score shows what is published, not quality, and we did not test the other products hands-on.
Related pages
See Guardix on your own posts
A 30-minute walkthrough with your sites and team. Bring your list of must-haves and we will show you each one, including the limits.
Book a demoSources
Statements about other products come from these pages on their own websites, checked on November 3, 2026.
- https://www.belfrysoftware.com/
- https://www.belfrysoftware.com/plans
- https://www.trackforce.com/products/tracktik/
- https://teamsoftware.com/
- https://teamsoftware.com/pricing
- https://www.guardspro.com/faq
- https://www.guardspro.com/pricing
- https://officerreports.com/faq.html
- https://officerreports.com/pricing-plans.html
- https://novagems.com/
- https://novagems.com/pricing/
- https://www.belfrysoftware.com/scheduling
- https://www.belfrysoftware.com/timekeeping
- https://www.belfrysoftware.com/operations
- https://www.belfrysoftware.com/payroll-hr
- https://www.belfrysoftware.com/billing
- https://teamsoftware.com/winteam/operations-management-software
- https://teamsoftware.com/winteam/time-and-attendance-software
- https://teamsoftware.com/lighthouse
- https://teamsoftware.com/lighthouse/security-workforce-management-software
- https://teamsoftware.com/winteam/ehub
- https://teamsoftware.com/winteam/human-resources-payroll
- https://teamsoftware.com/industries/security-guard-software
- https://teamsoftware.com/solutions/time-attendance-software
- https://www.guardspro.com/security-firms
- https://www.guardspro.com/guard-tour-system
- https://www.guardspro.com/features
- https://www.guardspro.com/
- https://www.guardspro.com/client-portal
- https://www.guardspro.com/guard-tour-mobile-app
- https://officerreports.com/
- https://officerreports.com/time-and-attendance.html
- https://officerreports.com/guard-tour-tracking-software.html
- https://officerreports.com/reporting-software.html
- https://officerreports.com/ai-security-guard-software.html
- https://novagems.com/security-guard-management-software/
- https://novagems.com/task-management/
- https://novagems.com/employee-scheduling/
- https://teamsoftware.com/blog/best-security-guard-management-software
Guardix makes this page and sells Guardix. Product names and trademarks belong to their owners, who have not reviewed or endorsed this page. Facts about other products come from their public websites on the date shown and may have changed since. Check the linked pages and ask each company before you decide. Spot something out of date? Tell us through the support page and we will correct it.